When it comes to building systems for your business, there are often misconceptions that can hold you back.

In this blog post, we will address three common misconceptions that business owners often have about building systems and provide insights to debunk them. So let's dive in!

Misconception 1: Systems are too constrictive
One misconception that business owners often have about building systems is that they are too constrictive. However, the key is to strike a balance between systemization and allowing room for the human touch. By systemizing 80% of your processes and procedures, you can ensure consistency and efficiency. This leaves the remaining 20% for employees to exercise their decision-making skills and provide that personal touch to deliver the best results to customers. Building systems in this way not only streamlines operations but also facilitates a quicker learning curve for new employees and smooth transitions when employees move positions within your company.

Misconception 2: Building systems takes too much time and resources
Another misconception is that building systems takes an excessive amount of time and resources. However, the secret lies in using efficient documentation methods. Rather than relying heavily on written material, consider utilizing checklists and videos to capture the essence of your processes. These methods not only save time but also make it easier for employees to understand and follow procedures. Recording videos or screen shares can be a quick and effective way to document your processes, allowing someone else to put them into checklists. By simplifying the documentation process, you can make everyone's life easier and ensure that vital information is readily available.

Misconception 3: No one will use the systems once they are built
Many business owners worry that even if they invest time and effort into building comprehensive systems, no one will actually use them. The key here is to keep it simple and user-friendly. Instead of creating a bulky handbook, focus on utilizing videos and checklists as the primary tools for systemization. When dealing with complex processes, a process flow map can condense all the necessary information onto a single page. To ensure usage, incorporate spot checks and audits into your system. By periodically reviewing and measuring adherence to the processes, you can ensure consistency and identify areas for improvement. These checks can be as simple as verifying key points or automating certain checks within the system.

Conclusion:
Building systems for your business doesn't have to be daunting or constrictive. By debunking these misconceptions, you can embrace the benefits of systemization while maintaining flexibility and efficiency.

Remember, the key is finding the right balance and utilizing tools like videos, checklists, and process flow maps to simplify the documentation process.

If you're interested in learning more about building systems for your business, download our ebook and schedule a call with us. Our team is here to guide you through the process and ensure you're on the right track to success.

About the Author:
Andrew Buchan is a business accelerator and expert in developing systems for businesses. With his wealth of experience, he is dedicated to helping businesses thrive through effective systemization.